Who can have a Zoom account….and how do I get one?
Anyone with a Brandeis Unet ID can have a personal Zoom meeting room. Simply go to brandeis.zoom.us and click on "Login". You will then be directed to the Brandeis login page to enter your Unet credentials. You will then automatically be provisioned an account with a personal meeting ID.
Do all of the meeting participants need an account?
No. Only the host needs to have an account. As long as a host is in the meeting, everyone else can meet without signing up for anything.
Do pre-existing Zoom users need to sign up for a new account?
No, all Zoom users with an "@brandeis.edu" email address are automatically associated with the University's site license. To log in using Unet credential, go to brandeis.zoom.us OR click on the "sign in with SSO" button from the app login window.
What are my device options for connecting to a meeting?
Zoom meetings can be joined via the following options:
- The Zoom application for Mac or Windows (download here)
- Mobile device (via the app for iOS and Android)
- Dedicated room system (h.323 device or TelyHD)
- Call in via a standard telephone.
How many people can join a Zoom meeting?
Up to 100 people can participate in a Zoom meeting. If you need to hold a web conference with more people than that, LTS has other tools available. You can inquire by sending an email to firstname.lastname@example.org.
What is the best way to invite people to a meeting?
There are a few different ways to invite people to a meeting.
- If you schedule a meeting, it will create a Google Calendar event that you can invite people to join. The calendar invitation will include all of the information they need to join.
- You can always use your personal meeting ID link, which will always be https://brandeis.zoom.us/j/<your personal meeting ID>
- You can setup a "personal vanity URL" which will like directly to your personal meeting ID. This way, you simply till participants to go to https://brandeis.zoom.us/my/<personal link> and they can join your meeting.
More information about your Personal Meeting ID and Personal Vanity URL can be found here.
It is recommended that you generally use your personal meeting ID by starting "Instant Meetings", rather than using the "Schedule a Meeting" tool. By using your personal meeting ID, you can simply tell people to join you by going to zoom.us/j/<personal meeting ID>, which will be the same for all of your meetings. If you schedule a meeting using the scheduling tool, the meeting will have the option to be assigned a unique ID which can be difficult to keep track of if you schedule a lot of meetings.
Can I record my meeting?
Yes. The moderator will see a record button on the bar the bottom right of the screen when in the meeting. This will start and stop the recording. The moderator can also give other participants permission to record. Recordings will record directly to your computer. Cloud recording permissions can be provisioned upon request and approval. More infomation on recording can be found here.
Can I share a Powerpoint presentation, videos or share my screen?
Yes. You can either share your entire desktop or you can choose a specific application to share. You will see the blue "Share Screen" button on the bottom right when you are in the meeting. You will only see applications listed that are open, so if you want to just share PowerPoint, open the application before attempting to share it. You can also share full motion videos, just make sure you check off the "share system audio" button in the screen share window. More information on screen sharing can be found here.
Why would I want to hold a meeting using Zoom?
People are using Zoom for lots of different purposes including remote meetings, group collaborations, faculty office hours, bringing in guest lecturers, teaching remotely, and holding online sychronous classes when the campus is closed due to weather. It is a great tool to bring people together regardless of their physical location. The possibilities for uses for meeting and collaborating online are endless.
How can I make sure that other meeting participants will be prepared for the meeting?
Download: It is recommended that new users download the software and test their equipment prior to their first meeting. To download the software, either click on the link sent to you by the host, which will prompt the software to download, or you can dowload it directly from Zoom here.
Test: You can test your video and audio by following the step-by-step instructions here.